How To Calculate The TDS Liability in GSTR-7 Part 2?

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Published Date:  15-12-2023   Author:   sriyalini-mathivanan
how to calculate the tds liability in gstr part

Certain categories of taxpayers in the GST regulatory framework will be directed to deduct tax at source from payments to suppliers and vendors above a specified threshold. This TDS amount has to be paid to the government and reported in GSTR-7 periodic tax returns.

The consolidated values are declared in Part 1, while the deduction details are furnished separately for each supplier in a statement format in Part 2 of the GSTR-7 monthly returns. Hence, it becomes vital to grasp the correct assessment protocols for TDS amounts under GST, followed by accurate reporting across Parts 1 and 2.

Accurate computation aligned to prescribed calculation formulae and procedures also enables deductees, i.e., suppliers, to seamlessly claim input tax credit from these deductions in their respective GSTR-3B returns. Any deviations can hamper their cash flows severely, apart from attracting interest liabilities if the deductions are short.

Let us dive deep into the mechanics of deriving TDS values for reporting in GSTR-7 Part 2:

Step-by-step Guide To Calculating TDS Liability In GSTR-7 Part 2:

The provisions relating to tax deducted at source by specified categories of taxpayers are governed under GST laws through Section 51 of the CGST Act 2017. It mandates deduction of tax from payments made to suppliers if invoice value excluding tax exceeds ₹2.5 lakhs when a contract caters to:

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  • Public works contract
  • Contract for goods

There will be two applicable rates for tax deduction:

  • 1% GST TDS under Section 51(1)
  • 2% GST TDS under Section 51(2)

Now let us see how to derive the actual TDS amount through a logical sequence:

Step 1: Detect all purchases from suppliers exceeding ₹2.5 lakhs in value for the tax period. Capture supplier name, GSTIN, place of supply, and invoice value

Step 2: Exclude applicable GST taxes from aggregate invoice value to derive base figure liable for TDS

Step 3: Apply the relevant rate percentage (1% or 2% basis) for the contract type

Step 4: Arrive at the GST TDS amount by applying the chosen rate on the base figure

Step 5: Round off the TDS amount thus calculated to the nearest multiple of ₹10

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Step 6: Ensure total TDS thus derived matches values disclosed in GSTR-7 Part 1 and Part 2

Thus, by following the systematic sequence of identifying applicable purchases, removing taxes, applying prescribed rates, and rounding off, we can accurately calculate TDS liability for reporting.

What Is The Formula For TDS Calculation?

The computation logic can also be explained through a mathematical formula:

TDS Amount = (Aggregate Invoice Value – Applicable Taxes) x Applicable TDS rate %

Here,

Aggregate Invoice Value will be the sum of purchases exceeding ₹2.5 Lakhs per supplier

Applicable Taxes will be the sum of all GST, cess, and other taxes on invoices

TDS Rate % will be  1% or 2% based on the contract type

By populating these value sets, the final TDS contribution can be derived. This must further undergo rounding off as per the prescribed protocol.

Let’s take an example to crystallize the understanding:

  • Gross Invoice Value = ₹3,00,000
  • Taxes @ 18% GST = ₹ 48,000
  • Effective Base Value = ₹ 3,00,000 – ₹ 48,000 = ₹ 2,52,000
  • Applicable TDS Rate @1% = 1% of ₹2,52,000 = ₹2,520
  • Rounded Off TDS Amount = ₹2,520 rounded off to ₹2,510

Thus, the correct figures can be determined by applying the formula systematically.

What Are The Compliance Standards For TDS In GSTR-7 Part 2 Calculations?

While computing deductions, certain compliance standards as per GST laws must be ensured:

  • Threshold Limits: TDS provisions kick in only if the aggregate invoice value from a particular supplier exceeds ₹2.5 lakhs in a financial year. Hence, this threshold limit needs compliance. Any payments below this limit should not be considered.
  • Correct Rates Application: There are two prescribed rates for a tax deduction: 1% under Section 51(1) and 2% under Section 51(2). Appropriate rates have to be applied based on the contract type, whether for work or goods or services procurement.
  • Itemized Breakup: The entire TDS amount cannot be disclosed in a consolidated manner. It has to be split supplier-wise across goods and services, showing respective invoice references and amounts deducted from each.
  • Timely Deposit Into Government Account: As per Section 51(5), the amounts deducted have to be necessarily deposited by the deductor into the appropriate government account by the 10th of the succeeding month to avoid interest liability.
  • TDS Amount Limit: The total tax deducted at source cannot exceed total tax liability. Hence, after adjusting our output liability, the remainder of tax credits can only be utilized for discharging TDS provisions. This cap needs compliance.

By adhering to thresholds, rate accuracy, itemization requirements, monthly deposits, and liability limits protocols, organizations can ensure compliance standards in TDS implementation.

What Are The Efficient Strategies For TDS Computation?

Automated Flagging Of Applicable Invoices:

Configure accounting software to automatically detect purchases from a supplier crossing the annual threshold limit of ₹2.5 lakhs based on running totals and flag them for TDS applicability. Alerts the procurement team for necessary action.

Granular Tax Rates Mapping:

To avoid manual rate selection errors, integrate accurate HSN-code-wise or item-wise tax rate applicability master data into the system. Progressively update for change notifications. Apply automatically based on code-wise lookups.

Centralized Liability Recording:

Instead of the account payable team manually computing and paying TDS dues, auto-trigger value entries into specific TDS control accounts from invoices for centralized visibility and reconciliation efficiency.

Layered Payment References:

While making payments, capture references linked to contracting, suppliers, and tax filings like GSTR-7 to enable seamless document-to-document matching, subsequently analyzing deviations if any.

System-driven Driven Reconciliation:

After-tax deduction settlements, perform automatic reconciliation based on system feeds instead of manual efforts between derived liability vs deposited amount vs claimed input tax credit amount—flags mismatch instantly for corrections.

Thus, by focusing on making identification, calculation, recording, and reconciliation automated through rules-based triggers and system feeds, significant efficiency can be achieved, preventing manual effort duplication.

What Are The Legal Aspects Of TDS Assessments For GSTR-7 Part 2?

Certain significant aspects of legal and compliance regulations around TDS computations are:

  • Changes in TDS rates need to be immediately updated and made applicable for provisioning
  • Any reversals or refunds of input tax credit have to be accordingly reflected in TDS calculations
  • Interest to be paid for short or delayed payments compared to derived tax deduction amounts
  • All credit notes or amendments related to supplies under TDS also need factoring

Hence, aspects around rate modifications, credit reversals or additions, interest payments, and document adjustments will demand careful implementation to limit future disputes and financial implications.

What Are The Benefits Of Accurate TDS Submissions?

Compliance With Tax Regulations:

Filing TDS returns accurately will help companies and businesses comply with Indian tax regulations regarding tax deducted at source. According to the Income Tax Act, the deductors will be required to deduct a certain percentage of tax on specific payments made and submit the TDS to the government within the prescribed due dates. 

Timely and accurate TDS filing ensures the income and TDS amount deducted from payments to vendors, suppliers, contractors, and many more should be reported appropriately to the tax authorities. Hence, the government can track the actual tax collected at the source. As a result, the Income Tax Department might impose penalties for non-compliance or delays in filing.

Limiting Penalties:

When delayed TDS returns or inaccurate filings happen, the tax department may impose penalties. According to the Income Tax Act, penalties for late or non-submission of TDS returns will be imposed.

During those scenarios, late fees, interest charges, and other financial penalties will be levied. Deductors need to ensure that the TDS submissions will be accurate and within due dates. It helps them limit such punitive action from the taxman and will keep their tax compliance record clean.

Enhanced Cash Flow Management:

Vendors, suppliers, or contractors from whom tax is deducted at source should accurately file their TDS. Timely e-filing of TDS returns by the deductor will ensure they receive the TDS certificates on time. These certificates will mention the amount of tax deducted during the financial year. 

It helps the deductees correctly assess their tax liability and claim credits during tax filing. It will support them with better cash flow planning and management of tax outgos.

Minimized Tax Audit Risk:

Filing TDS returns correctly and timely will create a good tax compliance history for businesses and companies. It will portray them as responsible tax deductors and minimize the risk of tax audits in the future. The tax department’s scrutiny of returns filed accurately is also relatively less compared to those with errors or delays. It can help deductors avoid inconvenient tax audits and investigations.

Faster Refunds And Credits:

TDS returns filed accurately and completely have less chance of being selected for detailed scrutiny by tax officers. It will limit the processing time taken by the department. It ensures deductees receive their refunds, if eligible, or TDS credits promptly. 

The above are some of the pivotal perks of ensuring accurate TDS submissions by businesses and companies.

Frequently Asked Questions:

Q1. What are the sections under which TDS can be deducted?

Common sections are 194-I (rent), 194-J (professional fees), 194C (contractors), and 194Q (e-commerce operator).

Q2. Is there any threshold limit for TDS deduction?

Yes, threshold limits are applicable as per the sections. For instance, consider 194C, where the threshold is Rs. 30,000 per day.

Q3. What if TDS is deducted but not deposited by the due date?

Late fees and interest are applicable as per law if TDS is deducted but not deposited within the due date.

Q4. How do I account for late fees and interest in GSTR-7?
Late fees and interest amounts are added to the TDS liability amount in Part 2.

Q5. Can I adjust the excess TDS deposited for one month in other months?

No, TDS deposited month-wise cannot be adjusted across months in GSTR-7.

Q6. What if the TDS-deducted amount does not match the TDS-deposited amount?

The deposited amount cannot exceed the deducted amount. The mismatch needs to be reconciled and corrected.

Q7. Can quarterly filing be done instead of monthly?
No, GSTR-7 needs to be filed monthly, irrespective of the amount of TDS deducted.

Q8. What if TDS is deducted but GSTR-7 is not filed?

A show cause notice may be issued, and penalty proceedings can be initiated by tax authorities.

Q9. How do I calculate TDS liability in Part 2?

TDS liability is calculated as the sum of TDS deducted as per TDS certificates issued during the month. This amount is auto-populated from Part 1.

Q10. Is the revised GSTR-7 allowed if mistakes are found in the original filing?

Yes, a revised GSTR-7 is allowed, but within the due date of the original filing, i.e., the 10th of next month.

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Sriyalini Mathivanan

Sri Yalini YM is a qualified finance professional with expertise in GST compliance and financial matters, she bring comprehensive knowledge to provide expert insights.

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