Exemptions from E-waybill: Understanding the Criteria and Categories

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Published Date:  30-01-2024   Author:   aishwarya-s
captainbiz exemptions from e waybill understanding the criteria and categories

The e-waybill system was introduced to address challenges in the traditional movement of goods across states in India. Before its implementation, the transport of goods involved cumbersome paperwork and verification at checkposts. This manual process led to inefficiencies, delays, and increased opportunities for tax evasion. Recognizing these challenges, the government sought to modernize the process.

The e-waybill serves as an electronic document generated for the seamless tracking of goods in transit. It indicates details of the goods, the consignor, the recipient and the transporter, ensuring uniform compliance across states. 

E-waybills are required for the movement of goods valued over Rs. 50,000. However, certain exemptions also exist. This article will talk about the criteria and categories of exempted goods, and cases where e-waybills are not necessary. Read on to find out more.

Eligibility Criteria for E-waybill Exemptions

The e-waybill system, as outlined in Rule 138 of Chapter XVI of the E-way Rules, includes provisions for exemptions where an e-waybill is not required to be generated. These exemptions are specified to streamline the process and avoid unnecessary documentation for certain categories of goods and movements. 

Additionally, exemptions also apply if the transported goods, excluding de-oiled cake, are listed in the Schedule attached to Notification No. 2/2017-Central Tax (Rate) dated June 28, 2017, as amended periodically. This basically means that goods that are exempt from Goods and Services Tax (GST) are similarly exempt from the requirement of generating an e-waybill (EWB).

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The rule categorically mentions the following scenarios where the generation of an e-waybill is not mandatory:

(a) Goods Specified in Annexure: The Annexure to the rule contains an extensive list of over 150 items or products for which an e-waybill is not required. This includes various categories such as water (except specific types), LPG for household and exempted category customers, kerosene under the Public Distribution System (PDS), postal baggage by the Department of Posts, precious stones, jewelry, currency, used personal and household effects, and many more.

(b) Non-Motorised Conveyance: If goods are being transported by a non-motorised conveyance, the generation of an e-waybill is exempt.

(c) Transport from Ports, Airports, etc.: Goods being transported from the port, airport, air cargo complex, and land customs station to an inland container depot or a container freight station for Customs clearance are exempt from e-waybill requirements.

(d) Movement within Notified Areas: Movement of goods within areas notified under clause (d) of sub-rule (14) of rule 138 of the Goods and Services Tax Rules of the concerned State does not necessitate the generation of an e-waybill.

These exemptions aim to simplify the compliance process for specific types of goods and movements, ensuring that the e-waybill system is applied judiciously and effectively. It is essential for businesses and transporters to be aware of these exemptions to comply with the rules appropriately. Additionally, it highlights the government’s efforts to balance the need for documentation with the practicalities of certain types of transactions and movements.

Transactions Exempt from the Generation of an E-waybill

The e-waybill system also outlines specific transactions where the generation of an e-waybill is not mandatory. These cases include:

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  • Goods of Value Less than Rs. 50,000: e-waybill is optional for goods with a value less than Rs. 50,000, except in cases where mandatory provisions apply, such as the movement of handicraft goods and interstate job work.
  • Transportation by Non-Motorised Conveyance: If goods are transported using non-motorised conveyances like horse carts or manual carts, the generation of an e-waybill is not required.
  • Customs-related Movements: e-waybill is not mandatory for goods transported:
  • From the port, airport, air cargo complex, and land customs station to an inland container depot (ICD) or a container freight station (CFS) for Customs clearance.
  • From ICD or CFS to a customs port, airport, etc., under customs bond.
  • From one customs port/station to another under customs bond.
  • When goods are transported under customs supervision or customs seal.
  • Transit to/from Nepal/Bhutan: Goods transported in transit to or from Nepal or Bhutan are exempt from the e-waybill requirement.
  • Transportation to Weighbridge Within 20kms: If goods are transported to a weighbridge within 20 kilometers and back to the place of business covered under a Delivery Challan (DC), the generation of an e-waybill is not necessary.
  • Government or Local Authorities: Goods transported by rail as a consignor on behalf of the government or local authorities are exempt from the e-waybill requirement.
  • Transportation to/from Ministry of Defence: Goods transported to or from the Ministry of Defence do not require the generation of an e-waybill.

Taxpayers falling under these categories are exempt from the e-waybill compliance. However, it is essential for them to ensure compliance with other document requirements, such as invoices and bills of supply, to avoid legal consequences. Non-compliance with e-waybill rules can lead to severe penalties.

Categorization of Goods and Transactions Exempted From E-waybill

An e-waybill is obligatory for transactions involving the movement of goods, whether categorized as a supply or not. For instance, when transporting electronic goods, an e-waybill is required, be it for sale or internal use. It’s also essential for transactions where goods are ‘treated as’ the supply of services, like leasing construction equipment or delivering food and beverages. Whenever there’s a movement of goods, whether part of the supply of goods or services, an e-waybill is mandated. However, goods consumed in the supply of services, without movement, don’t require an e-waybill.

Exemptions from the e-waybill are based on specific criteria outlined in GST rules. For goods valued below Rs. 50,000, an e-waybill is not mandatory, except for certain cases like the movement of handicraft goods. These exemptions are practical, considering the diverse nature of goods movement, ensuring businesses aren’t burdened with unnecessary compliance for lower-value transactions. The exemptions also cover specific scenarios like customs clearance, transit to certain locations, and non-motorized conveyance, offering a clear and practical regulatory framework for goods transportation in various business contexts.

Understanding Specific Exemptions Based on Goods, Distance, and Value

E-waybill exemptions are typically based on the type of goods, the distance any goods are transported, and the value of the transported goods.

Exemptions Based on Goods

The sections above outline the details of e-waybill exemptions based on goods, as mentioned in the Annexure [(Rule 138 (14)]. Understanding specific exemptions based on goods is crucial for businesses dealing with e-waybill regulations. The rules outline a list of goods exempt from the e-waybill requirement, helping simplify logistics and compliance. 

Exemptions Based on Distance

Distance also plays a significant role in determining e-waybill exemptions, especially in the context of interstate and intrastate supplies. 

In the case of interstate supplies, the e-waybill is mandatory, irrespective of the distance, when the value of the goods exceeds Rs. 50,000. On the other hand, for intrastate supplies intended for further transportation, if the transportation distance is less than 50 km, only Part A of the e-waybill needs to be filled.

In scenarios where intrastate supplies are directly transported to the consignee, even if the distance is as short as 1 km and the transportation is done through a motorized vehicle, the e-waybill becomes mandatory if the consignment’s value exceeds Rs. 50,000. 

Therefore, the involvement of distance is crucial in determining the specific requirements for generating the e-waybill based on the nature of the supply and the value of the goods involved.

Exemptions Based on Value

When transporting goods, a key determinant for requiring an e-waybill is the value of the consignment, set by the CGST Rules at Rs. 50,000. This rule primarily applies to interstate movements. However, states have the flexibility to set their own state-wise limits for intrastate movements, resulting in variations in implementation. For instance, Andhra Pradesh mandates an e-waybill for intrastate movements exceeding Rs. 50,000, while Bihar exempts those valued below Rs. 1,00,000, and Gujarat requires e-waybills only for specific class goods involved in job-work, regardless of the value.

An important aspect to note is that, in the past, even if individual consignments were below Rs. 50,000, an e-waybill was required if the total value carried by the transporter exceeded this limit. Recent e-waybill notifications, however, have eliminated this requirement. Now, there is no need for an e-waybill even if the cumulative value of consignments exceeds Rs. 50,000, as long as each individual consignment is valued at less than Rs. 50,000.

Keeping Up with Changes and Updates in E-waybill Exemption Rules

To comply with e-waybill exemption rules, businesses must stay informed about changes, especially in intrastate movements, which can vary across states. Regularly checking official notifications from GST authorities and monitoring the E-waybill System website (https://ewaybillgst.gov.in/Index.aspx) is recommended. Subscribing to newsletters or notifications from relevant authorities ensures timely updates on exemption thresholds and e-waybill requirements, enabling businesses to maintain smooth and compliant goods transportation and avoid penalties for non-compliance.

Ensuring Proper Application of E-waybill Exemptions for Compliance

Here are key measures to guarantee the accurate utilization of e-waybill exemptions for compliance:

  • Regular Updates: Stay informed about changes in e-waybill exemption rules by regularly checking official GST portals and notifications.
  • State-Specific Compliance: Be aware of state-specific variations in exemption thresholds and criteria, ensuring compliance with the specific rules of each region.
  • Documentation Accuracy: Maintain precise documentation to support claims for exemptions, ensuring alignment with the prescribed rules and regulations.
  • Technology Integration: Consider utilizing technology solutions for e-waybill generation, incorporating automation to reduce the risk of errors and enhance compliance efficiency.
  • Training and Awareness: Ensure that relevant staff members are well-trained and aware of the latest e-waybill exemption rules, minimizing the chances of oversight or non-compliance.

Endnotes

E-waybill exemptions, designed to simplify compliance, are established based on specific criteria, offering relief in various scenarios. Staying updated on these exemptions is crucial to navigate goods transportation regulations effectively and ensure seamless business operations.

Lastly, the contents of this article should not be interpreted as a legal opinion or representation of the author’s views. The information provided is intended solely for informational and educational purposes. Although care has been taken in preparing this article, there may be inadvertent mistakes and omissions. The author disclaims any liability for losses or damages of any nature resulting from inaccurate or incomplete information in this document or any actions taken based on it. It is recommended to seek expert or professional consultation.

FAQs

Here are some frequently asked questions.

  • Are e-waybills necessary for all goods? 

Yes, except for exemptions under specific rules. Even movement of handicraft goods or those for job-work under certain conditions requires an e-waybill, regardless of the consignment value.

  • Where can an e-waybill be generated?

The common portal for generating e-waybills is https://ewaybillgst.gov.in.

  • Which transactions need e-waybills?

For all transactions, inward or outward, within a state or interstate, with unregistered persons, or for non-supply reasons, e-waybills are mandatory. Refer to relevant notifications/rules for details.

  • What is the primary purpose of an e-waybill?

An e-waybill serves as a crucial document, ensuring the seamless and compliant movement of goods by providing essential details about the consignment.

  • What documents are needed? 

The person in charge must carry the invoice, bill of supply, delivery challan, or bill of entry, along with a copy of the e-waybill in electronic form.

  • What is the penalty for not generating Part B of the e-waybill?

The penalty for not generating Part B of the e-waybill is the greater of ₹10,000 or the total tax amount suspected of being evaded by the transporter or owner.

  • How is the validity period of an e-waybill determined?

The validity period of an e-waybill is calculated based on the approximate distance entered during its generation. Regular vehicles have one day validity for every 200 km of movement, while Over Dimensional Cargo vehicles have one day validity for every 20 km.

  • Can I carry the e-waybill on my mobile device?

No, the person in charge can provide the e-waybill number to the tax officer, who will use the number for necessary verifications.

  • Who needs to generate an e-waybill?

The person responsible for the transportation of goods, including suppliers, recipients, or transporters, needs to generate an e-waybill when the value of the consignment exceeds Rs 50,000.

  •  Is an e-waybill required for goods transported within a 10-kilometer radius?

Goods transported within a state are exempt from requiring an e-waybill if the distance is within 10 kilometers. However, the current limit has been extended to 50 kilometers.

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Aishwarya Lakshmi

Aishwarya Lakshmi is a Finance and SaaS Copywriter for 5+ years now, she has created SEO copies for B2B and B2C companies all around the globe. Aishwarya is a finance graduate and a university rank holder with exceptional academic excellence in finance core. Besides writing, Aishwarya, fosters her community Quillspire - a space for budding freelancers. In short, She maps contents to win pitches with words and concepts.

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