What are state codes?

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Published Date:  20-12-2023   Author:   yash-elwadhi
what are state codes

State codes, represented by unique two-digit alphanumeric identifiers, play a pivotal role in the GST system, offering insights into the geographical location of businesses. These codes are integral to various aspects of GST compliance, from registration to invoicing, making them a crucial part of the seamless functioning of the taxation framework.

Definition of State Codes

State codes serves as distinctive two-digit alphanumeric identifiers designated by the government for every state and union territory across India. Each state code’s unique combination of letters and numbers ensures accuracy and precision in implementing GST-related transactions, helping streamline tax processes and maintain a standardised record-keeping system. The government allocates these codes systematically, contributing to the efficient functioning of the GST system by simplifying the identification of the origin or destination of goods and services, thus enhancing overall tax administration and compliance.

Explanation of numerical or alphabetical identifiers for states

The allocation of sequential numbers to each state and Union Territory forms the basis of the Goods and Services Tax (GST) state codes. These codes, such as GST state code 27 for Maharashtra and GST state code 29 for Karnataka, gained prominence with the introduction of GST in India.

In practical terms, the GST state code is an integral part of the Goods and Services Tax Identification Number (GSTIN), a 15-digit alphanumeric identifier assigned to every taxpayer complying with GST regulations. Found at the beginning of the GSTIN, the first two digits precisely indicate the GST state code. This coding system is crucial for taxpayers during GST registration and when entering invoice details for GST Returns. As an illustrative example, in the GSTIN 10AAJCR2207E1Z2, the GST state code ’10’ signifies a business registered under GST in Bihar.

Identifying states through numeric or alphabetic codes

JAMMU AND KASHMIR 01

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HIMACHAL PRADESH 02

PUNJAB 03

CHANDIGARH 04

UTTARAKHAND 05

HARYANA 06

DELHI 07

RAJASTHAN 08

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UTTAR PRADESH 09

BIHAR 10

SIKKIM 11

ARUNACHAL PRADESH 12

NAGALAND 13

MANIPUR 14

MIZORAM 15

TRIPURA 16

MEGHALAYA 17

ASSAM 18

WEST BENGAL 19

JHARKHAND 20

ODISHA 21

CHATTISGARH 22

MADHYA PRADESH 23

GUJARAT 24

DADRA AND NAGAR HAVELI AND DAMAN AND DIU (NEWLY MERGED UT) 26*

MAHARASHTRA 27

ANDHRA PRADESH(BEFORE DIVISION) 28

KARNATAKA 29

GOA 30

LAKSHADWEEP 31

KERALA 32

TAMIL NADU 33

PUDUCHERRY 34

ANDAMAN AND NICOBAR ISLANDS 35

TELANGANA 36

ANDHRA PRADESH (NEWLY ADDED) 37

LADAKH (NEWLY ADDED) 38

OTHER TERRITORY 97

CENTRE JURISDICTION 99

 State code representation in business documentation

The GST invoice consistently includes information about the supply area and code, enabling a straightforward distinction between the buyer and supplier codes through the first two digits of the GSTIN or GST Identification Number.

These codes are pivotal in billing, specifically for CGST/IGST and UTGST/SGST calculations. Within the GST number, the state component signifies the company’s geographical location, establishing a connection between the business and its reporting obligations under the GST framework. Each section is assigned a unique state code, streamlining business identification processes.

Also Read: Best Practices For Recording And Utilizing State Codes In GST Transactions

Understanding state codes in the context of taxation

GST Registration:

  • Accurate information, including the state and central jurisdictions of the primary place of business, is essential for successful GST registration.
  • The applicant’s details undergo verification by the tax officer, leading to the issuance of a GSTIN that incorporates the relevant GST state code.

GST Invoice and e-Invoicing:

  • The GST state code plays a crucial role in precise invoicing and e-invoicing compliance.
  • Valid GSTINs of the buyer, seller, and consignee contain the pertinent state codes, determining the place of supply and, consequently, the type of GST applicable for the transaction.
  • Incorrect state codes on invoices can result in the wrong application of IGST instead of CGST and SGST, leading to compliance issues, especially in the context of e-invoicing.

GSTR-1 and GSTR-3B Return Reporting:

  • Regular taxpayers are required to report business-to-business (B2B) invoice details, including GSTINs, in the GSTR-1/Invoice Furnishing Facility (IFF) filed monthly or quarterly.
  • These reported details are then reflected in the buyers’ respective GSTR-2A/GSTR-2B, facilitating accurate record-keeping and compliance with GST regulations.

Conclusion 

State codes are a convenient way of identifying and grouping states, territories, and other regions in different domains. They have several benefits, such as reducing errors, saving space, and facilitating data processing. However, they also have some drawbacks, such as creating confusion, requiring updates, and needing more uniformity. State codes play an important role in transactions, especially in relation to GST (Goods and Services Tax). GST is a unified tax system that applies to the whole country, but it also allows states to levy their taxes on certain goods and services. To ensure that the correct tax rates and amounts are applied, state codes are used to recognise the origin and destination of the transactions. State codes also help track and report the transactions for compliance and audit purposes. Thus, state codes are vital to the GST system and the overall economy.

Frequently Asked Questions(FAQs)

  1. What is the significance of state codes in GST registration?

State codes are crucial in GST registration as they help identify the primary place of business. Accurate entry of state and central jurisdictions is essential for obtaining a valid GSTIN.

  1. How do state codes impact GST invoicing?

State codes are used in GST invoicing to determine the place of supply, influencing the type of GST applicable. Incorrect state codes can lead to compliance issues and the need for invoice correction.

  1. What role do state codes play in GST return reporting?

State codes are integral to GST return reporting, especially in GSTR-1 and GSTR-3B. They ensure accurate reflection of business-to-business invoice details, facilitating compliance with GST regulations.

  1. Can incorrect state codes lead to issues in e-invoicing compliance?

Yes, incorrect state codes on invoices, especially in e-invoicing scenarios, can result in compliance challenges, including the potential cancellation of Invoice Reference Number (IRN) and the need for invoice issuance.

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Yash Elwadhi

Yash Elwadhi is a highly skilled and experienced finance content writer with a proven track record of providing insightful and engaging content to a wide range of clients in the financial industry. He has collaborated with prominent financial institutions, fintech companies, and wealth management firms, and is known for his ability to convey complex financial concepts in a clear and engaging manner. Yash is committed to delivering high-quality content that adds value to his clients' target audience and helps them achieve their financial goals.

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