How Do I Check My GST Order?

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Published Date:  01-02-2024   Author:   ateet-sharma
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GST has been a game-changing moment for the Indian taxation system. Since the introduction of GST tax collection and tax easiness have increased multiple folds. Since its introduction in 2016 and implementation in July 2017, GST has filled many of the loopholes in the Indian taxation system that were once detectable and a sin to the Indian taxation system. Viewing GST order history we can come across make steps of the ladder we climbed some are listed below: 

  • In 2003, the Kelkar Task Force on Indirect Taxes suggested a comprehensive GST principle.
  • The Constitution (115th Amendment) Bill, 2011, was introduced in the Lok Sabha on November 11, 2011.
  • The Lok Sabha passed the GST Bill on May 6, 2015, and referred to the Select Committee of Rajya Sabha, which submitted its report on July 22, 2015.

GST is implemented in three ways, that are CGST(Central GST), SGST(State GST) and IGST(Integrated GST). GST made our taxation system very easy by removing many of the unnecessary and double-taxed loopholes in taxation. Before GST there were many taxes like excise tax, service tax, and VAT, which sometimes were double taxed leading to a cascading effect. GST removed all these taxes by putting together all of them under a single umbrella ensuring that businesses only pay tax on the value added at each stage of the supply chain.

Introduction to GST Orders

When we talk about the official stuff, like messages, roundabouts, or instructions from the government regarding how they handle and run the Goods and Services Tax (GST) in a country, we’re talking about GST orders and status. In simple terms, GST orders are taxation decisions taken by tax authorities on GST which will finally lead to the easiness of your and other businesses’ tax life.

It’s not just about tax rates or who’s left out; it’s also about tweaking the rules, explaining certain laws, and making any changes to the GST law. These orders are like the government’s way of passing on the news and important info to tax folks, taxpayers, and anyone else involved in the whole GST scene. 

There are many types of orders under GST:

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  • Assessment Order

This tool is used by tax officials to determine how much tax dues the taxpayers owe. If the findings are true then firstly a notice is sent and afterwards, an assessment order is passed with actual tax liabilities.

  • Advance Ruling Order

They help taxpayers get to know about their tax obligation before they make any transaction helping to ensure a clear and fair transaction.

  • Rectification Order

It is issued when a tax officer finds a glitch in the previous order. It can only be passed within 6 months of the original order.

  • Appellate Order

Issued when a taxpayer appeals against any order by GST authorities. They ensure fair and easy law implementation.

  • Demand Order

Issued when a tax authority finds that the person in front has a whole sum of tax liability.

  • Revision order

It is issued by higher GST officials like the GST Commissioner on orders issued by subordinate officials to endure rational orders in the field.

Understanding GST Orders

If you are someone in the field of GST then understanding the concept of GST orders status is very crucial for you. GST orders are legal decisions taken by tax authorities in the field of taxation. They have significant effects on many aspects of taxation like tax disputes, simplifying tax compliance, determining tax liabilities, and addressing issues related to tax evasion.

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Consider these directives as the unsung heroes who help to maintain clarity and efficiency in the GST domain. To ensure they are aware of the most recent regulations, it is crucial for those who pay taxes to stay informed about these directives. These directives are occasionally issued by high-ranking officials at the federal and state levels as part of a continuing effort to improve the overall functionality of the GST system.

Process of Placing a GST Order

You need to keep in mind that before proceeding below steps you must first clarify payment terms, delivery timelines, and GST-related responsibilities before placing the order.

  • Registration

Get a GST Identification Number (GSTIN), if you haven’t already, register on the GST portal ( https://www.gst.gov.in/ ). 

  • Create a PO containing

      • Buyer’s and supplier’s GSTINs
      •  Item descriptions, quantities, and prices 
      • Applicable GST rates (CGST, SGST, or IGST) 
      • Payment terms and delivery date
  • Invoice

      • Supplier generates a GST invoice: Includes PO details, tax breakup, and total amount payable.
      • Clearly states CGST, SGST, or IGST components.
  • Invoice Verification 

      • Ensures accuracy of details, tax calculations, and GSTIN.
      • Confirms supplier’s GST registration status on the portal.
  • Payment

      • Online banking, cheque, or other agreed methods.
      • Record payment in the accounting system.
  • Record in Books of Accounts

Buyer must record the purchase and GST paid in accounting books to claim Input Tax Credit (ITC) in GST returns.

How to Access and Check GST Orders Online

To access and make checking of GST orders online, follow these steps:

  • Access the www.gst.gov.in URL.
  • Login to the portal with valid credentials.
  • Click on “Services” > “User Services” > “View Notices and Orders” to view or download the notices and demand orders issued by the GST tax authorities.

You can also access additional notices and orders issued by the tax officer by following similar steps and clicking on “View Additional Notices/Orders” under the “User Services” section. It will show you a list of GST order details, select the order by number or name and read the guidelines and other details, thus leading to the pathway of checking GST orders online.

Understanding the Components of a GST Order

GST is integrated via three prisms:

  • CGST

Central government levies CGST mainly for intrastate movement of goods and states. Intrastate means within the state. 

  • SGST

They are levied by the state governments on intra-state supplies within the territory of the state.

  • IGST

They are levied under the GST regime on interstate (between two states) supplies of goods and/or services, as well as imports and exports.

Property CGST (Central Goods and Services Tax) SGST (State Goods and Services Tax) IGST (Integrated Goods and Services Tax)
Levied by Central Government State/Union Territory Government Central Government
Applicability Intra-state transactions (within the same state) Intra-state transactions (within the same state) Inter-state transactions (between different states) and imports
Collection Collected by Central Government Collected by State/Union Territory Government Collected by Central Government, but the SGST component is transferred to the consuming state
Input Tax Credit (ITC) Available for offsetting against CGST or IGST liability Available for offsetting against SGST or IGST liability Available for offsetting against CGST, SGST, or IGST liability

Importance of Checking GST Orders Regularly

The more the number of loopholes the more updates we see with time, the same goes with life and taxation. Thus it is crucial to be updated on the GST order details. Below are a few mentioned points over why having regular checks on orders and reports is a must:

  • Early Error Detection

Helps to prevent fines and late fees, and find and fix errors in tax calculations, data entry, or compliance.

  • Claim Missing Input Tax Credit (ITC)

It will ensure that you don’t miss any claims for your purchase to reduce GST liabilities.

  • Maintain Accurate Tax Records

Having regular updates helps in maintaining proper and accurate records this intern has finally documents to be readily available for audits or compliance checks.

  • Prevent Fraudulent Activities

As you know the internet today is full of fake news so to prevent yourself from fraudulent news and activity you need to be updated with respect to GST changes.

  • Monitor Tax Liabilities

Stay informed about your current and upcoming GST liabilities, allowing you to plan your finances effectively.

  • Make Informed Business Decisions

Future business initiatives can be guided by the data analysis of your examined orders, which can disclose purchasing trends, input costs, and tax consequences.

  • Maintain Tax Transparency

They demonstrate responsible tax management and enhance the trust with tax authorities, finally leading to faster clearances or rebates.

Also Read: Demystifying Summary Orders Under GST: A Comprehensive Guide

Tips for Efficiently Reviewing GST Orders

Streamline the Process

  • Categorize Orders: Sort orders by supplier, date, type of purchase, or tax rate for easier comparison and analysis.
  • Utilize Spreadsheets: Maintain a dedicated spreadsheet to record key details like invoice number, date, supplier, item description, tax rate, and ITC claims.
  • Automated Tools: Consider using accounting software or GST filing platforms with built-in review functionalities and error detection.

Focus on Key Points

  • Verify Invoice Accuracy: Check if invoice details like product names, quantities, and prices match your purchase orders.
  • Tax Rate Validation: Ensure the applied GST rate corresponds to the purchased goods or services as per GST regulations.
  • ITC Eligibility: Confirm if the claimed ITC is valid based on supplier registration, invoice details, and tax compliance.
  • Payment Reconciliation: Match payments made with corresponding invoices to identify discrepancies or missing claims.
  • Compliance Checks: Verify if supplier GST registration numbers and filing statuses are legitimate.

Common Errors in GST Orders and How to Rectify Them

Error Rectification  Prevention 
Incorrect GSTIN Verify the supplier’s GSTIN using the GST portal. Implement system checks for valid GSTINs.
Mismatched Tax Rates Apply correct rates based on goods/services and GST rules Use updated GST rate charts and software validation.
Missing or Incorrect HSN Codes Assign correct HSN codes for taxable items Integrate HSN code database into accounting systems
Errors in Invoice Details Obtain revised invoices from suppliers. Double-check invoice details before filing returns.
Missed Input Tax Credit (ITC) File revised returns to claim eligible ITC. Track ITC eligibility and filing deadlines proactively
Non-Compliance with Reverse Charge Mechanism (RCM) Pay applicable taxes under RCM provisions Understand RCM rules and identify applicable transactions
E-Way Bill Errors Generate correct e-way bills for interstate movements Use e-way bill generation software and verify details
Non-Payment of Taxes Pay pending taxes with interest and penalties Set reminders for tax payment deadlines
Incorrect Reconciliation of GSTR-2A and GSTR-3B Investigate discrepancies and make adjustments Regularly reconcile data between GSTR-2A and GSTR-3B.

Conclusion

In the vertical we just came across many aspects of GST orders like GST order details, status, tracking or history. We saw how these GST orders run the entire Indian taxation system.

Since GST marked its first footprint, GST has enhanced our taxation system in many aspects. A smooth movement of goods and services across states is intended by unifying the complex network of cascading indirect taxes into a single national system known as the GST. GST has a multimodal positive impact on our taxation system like Unified Market, Enhanced Transparency, Formalization of Economy, Improved Competitiveness etc. This is a never-ending list.

But still, there is a list of reforms that need to be integrated to improve GST into a perfect picture like Simplification and Rationalization, Streamline compliance procedures, Improving dispute resolution mechanisms, Leveraging technology for better enforcement etc. In the end, we see flaws are superficial but benefits are real in nature.

Also Read: GST: Everything You Need To Know

Frequently Asked Questions

  • What are GST orders?

GST orders are taxation decisions taken by tax authorities on GST which will finally lead to the easiness of your and other businesses’ tax life.

  • How can I check my GST orders online?

You can check your GST orders by logging in to the GST portal and navigating to the services section -> User Services -> View notices and orders.

  • How can I rectify errors in my GST orders?

Applying for rectification under the various provisions of the CGST Act, 2017 would allow you to correct your GST orders.

  • What are the different types of GST?

The Central Goods and Services Tax (CGST), State Goods and Services Tax (SGST), and Integrated Goods and Services Tax (IGST) are the three different forms of GST. Depending on whether the supply is intra-state or inter-state, these apply.

  • What are the different types of GST orders?

A few examples of GST orders are as follows: Orders for Assessment, Advance Ruling, Rectification, Appellate, Demand, Revision, and so forth.

  • What are the common errors in GST orders?

Common errors in GST orders include incorrect order numbers, inaccurate GST categorization, ITC claim and reversal mistakes, non-payment of GST in RCM and incorrect invoice details.

  • What are the consequences of errors in GST orders?

Errors in GST orders are very harmful to the taxation system and can lead to unfavourable cash flow, penalties, and compliance issues.

  • What are the key components of a GST order?

The key components of a GST order include CGST, SGST, and IGST, which are applied based on the nature of the supply, i.e., intra-state or inter-state.

  • How does the place of supply affect GST orders?

The place of supply is crucial in determining the type of GST to be levied, i.e., CGST, SGST, or IGST. It is implemented depending on the position of the supply i.e. interstate or intrastate.

  • Are GST orders beneficial for recipients?

GST orders are beneficial for both authorities as well as taxpayers as they make the taxation system easier and fairer with time.

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Ateet Sharma

Ateet Sharma is a B.com graduate and has done an MBA in Finance. He has worked majorly in the banking sector for more than 5 years. He has worked for retail banking as well as credit analysis and has worked for banking brands like Axis Bank, DHFL, Capital First, Bajaj Finance etc. He has written articles on varied topics in finance like banking, taxation, insurance, stock markets etc. Ateet likes to listen to music and read books in his free time.

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