Export and Import details in GSTR1

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  • 11/06/2025
  Businesses and enterprises aiming for seamless operations and compliance must navigate the landscape of goods and service tax compliance. Whether you Are a budding entrepreneur or a seasoned business owner, you need to have the basic idea of GSTR1. It is a process of return filing for every taxpayer, especially including the outward supplies provided in the transaction of any business dealings. In this comprehensive guide, we will speak about every export and import detail in GSTR1. Before we get into details, we must first understand the meaning of exports under GST and how to fill in the export details in GSTR1.

Filling out the export details in GSTR 1

Filling in the export details in GSTR can be one of the most sought-after aspects of GST compliance. Therefore, anyone who wants to indulge in this process must pay meticulous attention to the details. In order to adhere to the regulations and ensure accuracy, any business or enterprise should follow a structured approach.

  • Get the required information

If you want to fill in the export details in GSTR, you must start your journey by collecting all the required details. Firstly, these details may include the recipient, information, invoice number, all details and descriptions involved with the goods and services, applicable tax rate, shipping, bill, number, export document details, and the export date. You should also gather comprehensive information regarding CGST and SGST for intrastate export and IGST for interstate export.

  • Leverage technology to maintain accuracy

Here, in this step, you have to utilize the accounting software that happens to be GST-compliant in order to streamline the process. Moreover, using such advanced and automated tools helps in automating the data entry procedure. In addition, it also performs real-time validation, helping to reduce the risk of error. As a result, the automation process ensures seamless data integration, ultimately enhancing the efficiency of the entire workflow. Considering the latest data, exports from India have witnessed a booming growth of USD 400 billion in the past fiscal year. Furthermore, such continuous effort by the government helps boost the export procedure. It also emphasizes the significance of GSTR1 fillings for many businesses involved in export activities.

  • Cross-check and verify for timely submission

As soon as you have the details and information, you must enter it against the available supporting documents. Meanwhile, while doing this, one must ensure proper alignment with the actual export transactions. Moreover, timely submission of the documents happens to be one of the imperative factors here. This is because it helps to maintain compliance and avoid penalties. In this regard, businesses and enterprises have to file GSTR-1 on a quarterly or monthly basis. It certainly depends upon the turnover. Besides, making punctual and regular fillings is one of the imperative factors here.

Process of showing export sales in GSTR 1

Fulfilling the goods and service tax applications, especially with the export sales in GSTR1, requires meticulous attention. To begin with, one has to adhere to the statutory guidelines in order to showcase export sales effectively.

  • Accurately classify and categorize

First and foremost, the business has to begin by classifying the export sales in the GSTR-1 form. Moreover, it is extremely crucial to distinguish every transaction from domestic sales, as this helps ensure precise reporting.

  • Prepare a detailed invoice reporting

For every export transaction, the business has to provide the invoice details. Before preparing the reporting data, it should be noted that the documentation is the only key to compliance.

  • Utilise technology for a position

In order to streamline the reporting process, one must use GST compliance software. Furthermore, this advanced tool helps in performing real-time validation while also automating the calculation. As a result, it can immediately reduce any scope of error in the export sales data.

  • Compliance and timely submission

If you want to maintain regulatory compliance, you need to adhere to the filing deadlines. Whether your business is filling GSTR1 monthly or quarterly, punctual submission is one of the important processes to seamlessly contribute to the nation’s economic stability and avoid penalties. Not only does it simplify the GST procedure, but it also fosters a robust environment for sustainable business growth.

Export type in GSTR 1

Having an understanding of the distinct export types helps in ensuring precise reporting. Moreover, every business is required to classify their export transaction to maintain seamless operation. To elaborate further, here is an insight into the diverse export types and GSTR1.

  • Physical exports

It refers to the traditional shipment of goods from the domestic domain to a foreign country. The business has to meticulously document the physical export transactions while providing details of invoice, recipient, and export documents.

  • Deemed exports

The deemed exports happen to encompass transactions, especially when the supplier delivers the goods within the domestic domain for the project’s specific purpose. Since the supply doesn’t leave the country physically, the transactions cannot be treated as exports. Therefore, businesses involved in this kind of deemed export must report their transactions separately in GSTR1.

  • Service exports

Any businesses that are engaged in offering services to foreign clients have specific outlined provisions in GSTR1. For instance, any kind of service exports, including consultancy, software development, and professional services, are essential to the global service industry. Therefore, it becomes extremely important to report service exports accurately.

  • Merchant trade transaction

This involves the action of intermediary traders who facilitate the export of goods. In this case, the intermediary happens to be involved with the export process. While filling, supplies must be cautious while furnishing the comprehensive details. Such details may include any intermediary information or involve specific reporting requirements.

  • Special economic zone supplies

Since the supply doesn’t leave the country physically, the transactions cannot be treated as exports. Therefore, businesses involved in this kind of deemed export must report their transactions separately in GSTR1. Thus, any business operating with such economic supplies has to classify its supply accurately by adhering to special economic zone supplies, regulations, and GST guidelines.

Data is included in GSTR 1

As we know, GSTR1 is one of the cornerstones of goods and service tax compliance, and it includes vital business data. These are:
  • Details of the outward supplies, including credit and debit notes, issued invoices, received advance payments 
  • Captures data on import and export transactions
  • Supplies that are liable to reverse charge
  • Supplies to any unregistered or registered person
Therefore, the meticulous inclusion of these details in GSTR one is imperative for any business aiming for seamless tax compliance.

Process to data into GSTR 1

Any business can streamline the process of data import by using GST-compliant accounting software. Moreover, such advanced financial tools allow proper and accurate purchase and sales data importation. In the first step, the business has to export all the relevant data into compatible formats like CSV or Excel. While filing GSTR1, one would get the option of data importation. Following this approach can help to simplify the process of data entry. It also minimizes the error when enhancing the overall GST compliance.

Import invoice data into GSTR 1

Let’s look at the swift and error-free method to import invoice data into GSTR1.
  • Ensure the proper organization of the invoice.
  • Export the data to a compatible format, including CSV or Excel.
  • Login to the GSTR1 platform to access the GSTR1 interface.
  • Within the interface, select the data importation option.
  • Upload the file that contains invoice data.
  • Verify the data for accuracy by double-checking the imported data with the original invoice.
  • Go for thought validation in order to prevent discrepancies.
Such a streamlined process helps in ensuring precise GST reporting and compliance.

Export GSTR 1 in Excel

Look at the process of how one can export bill entry in GSTR1 in Excel.
  • Get access to the GSTR1 platform.
  • Navigate to the export option
  • Select Excel format
  • Verify data selection
  • Initiate export process
  • Download the Excel file
  • Review and store securely
  • Ensure compliance

Export GSTR 1 in JSON format

Here is the process of exporting GSTR1 in JSON format.
  • Get access to the GSTR1 platform
  • Select return period
  • Click on the option of generating a file in Excel format
  • Verify data
  • Initiate export
  • Download Excel file
  • Review and store
  • Ensure proper compliance
Aspect Export Details Import Details
Documentation Requirements – Invoice with specific export details. – Bill of Entry indicating import details.
Export Invoice Details – Unique Invoice Number and Date. – Invoice Number, Date, and Value.
Shipping Bill Information – Shipping Bill Number and Date. – Port Code, Shipping Bill Number, and Date.
Declaration Forms – Furnish details of ARN (Application Reference Number) for export invoices. – Provide information on Bill of Entry and other relevant forms.
Tax Treatment – Exports are considered zero-rated supplies. – IGST is applicable on imports and is eligible for Input Tax Credit.
Place of Supply for Exports – Place of supply is considered outside India. – Place of supply is within the taxable territory of India.
Deemed Exports – Special consideration for supplies deemed as exports. – Specify deemed exports and associated details.
Export of Services – Report details of services exported separately. – Specify details of imported services.
HSN/SAC Codes for Goods/Services – Include HSN codes for goods and SAC codes for services. – Mention HSN codes for imported goods and SAC codes for imported services.
Quarterly/Monthly Filing – Frequency of filing GSTR-1 for exports depends on aggregate turnover. – Monthly filing is mandatory for import details in GSTR-1.
Reconciliation with Shipping Bills – Regularly reconcile GSTR-1 data with shipping bills for accuracy. – Ensure alignment of import details in GSTR-1 with customs data.
 

File RCM bills in GSTR 1

If you want to file the reverse charge mechanism bill in GSTR1, you must adhere to the GST regulations.
  • Identify the RCM transactions
  • Record the document invoice details
  • Segregate, RCM, transactions and report in GSTR1
  • Verify and submit

Export GSTR 1 from tally prime 3.0

If you want to export GSTR1 from tally prime 3.0, follow a streamlined process.
  • First, make sure that you have navigated to the GSTR1 report within Tally Prime 3.0.
  • Next, choose the specific written period for filing the GST.
  • Then, double-check all the details to maintain compliance.
  • Afterward, utilize the export function of the software to generate the required file.
  • After generation, download the file locally to your system securely
  • Subsequently, review the data and store the file for auditing process or future references
  • Lastly, you must confirm that the data complied with GST rules and regulations before clicking on the submit option, else you will be unable to export GST1 from tally.

File GST 1 for the export of services

You have to be cautious while filing GSTR1 for the export of services. The meticulous step involves:
  • Document the exported service
  • Identify and differentiate the service and transactions.
  • Employ reliable accounting software by utilizing GST-compliant software.
  • Thoroughly verify and validate the documents to ensure accuracy. 
Also Listen: CaptainBiz Ke Sath Apne Reports Ko Generate Karein

Frequently Asked Questions

  • Is it necessary to report export sales in GSTR1?

Yes, it is crucial to report export sales in GSTR1. To initiate the process, Firstly, one must provide detailed information regarding the exported goods and services.

  • How do we report deemed exports in GSTR1?

After providing the invoice details, you can categorize the transaction of your goods and services under the deemed export section.

  • Is it possible to revise the export details?

It is possible to revise the export details for any specific tax period. One can do this by filing an amendment return in the subsequent tax period. Also, ensure that you revise it accurately to maintain compliance.

  • What will happen after missing the reporting of export sales in GSTR1?

If you miss the reporting of export sales in GSTR1, it can lead to penalties and discrepancies. Hence, it is crucial to report all the transactions promptly and accurately to avoid compliance issues.

  • Is there any specific format for reporting export and import details in GSTR1?

There happens to be no specific format for reporting. However, one has to incorporate accurate details, including the recipient information, invoice number, and various documents, in the respective sections of GSTR1.

Avoid compliance errors—learn how to handle export/import entries in GSTR-1.

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Shibani Paul Content Lead
Shibani Paul holds postgraduate and English graduate qualifications, bringing a wealth of knowledge and expertise to the finance industry, where she has garnered years of experience. In her pursuit of knowledge, she avidly reads and stays abreast of the latest financial developments. Committed to assisting others, Shibani takes pride in providing valuable support for various financial and compliance needs through her writings.
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