Common Mistakes to Avoid When Filing QRMP

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Published Date:  05-12-2023   Author:   swati-goyal
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The Quarterly Return Monthly Payment (QRMP) scheme, introduced in the GST framework, has been a significant relief for small and medium-sized enterprises (SMEs). It simplifies the tax filing process by allowing quarterly returns while ensuring monthly tax payments. However, complying with the QRMP scheme can be tricky, and certain QRMP filing errors can lead to complications. This blog aims to highlight common pitfalls in QRMP submission and provides guidance to avoid these mistakes to steer clear in QRMP filing, thus, ensuring a smooth and compliant tax filing process.

A Quick Recap

  • What is QRMP? A simplified filing process for businesses with a turnover of up to ₹5 crore.
  • Monthly Payments, Quarterly Returns: Balancing regular tax payments with reduced filing frequency.

Understanding QRMP Scheme: Basics and Eligibility

Before discovering the QRMP filing mistakes, it’s crucial to understand the basics of the QRMP scheme and who can benefit from it. The QRMP scheme is designed for SMEs with an annual turnover of up to ₹5 crore, offering them the convenience of filing returns quarterly while paying taxes monthly.

Category Details
Eligibility Criteria – Targeted at businesses with an annual turnover of up to ₹5 crore.

– Applicable for both goods and service providers under the GST regime.

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– Opt-in or opt-out option available on the GST portal for eligible taxpayers.

Filing and Payment Schedule – Quarterly filing of GSTR-1 (outward supply details) and GSTR-3B (summary of outward supplies, input tax credit claimed, and tax payable).

– Monthly payment of tax dues, providing a balance between compliance ease and regular tax responsibility.

Opt-In Flexibility – Businesses can opt for the QRMP scheme at the beginning of any quarter.

– The option to switch between the QRMP scheme and monthly filing based on business needs and turnover changes.

Invoice Furnishing Facility (IFF) – IFF allows the monthly uploading of B2B invoices for the first two months of the quarter, facilitating timely ITC claims for recipients.

– Limits errors in quarterly GSTR-1 filings and enhances the accuracy of ITC claims.

Compliance Requirement – Regular updating and reconciliation of records to ensure accurate quarterly filings.

– Adherence to the GST compliance calendar to avoid late fees and interest.

Grace Period and Deadlines – Clear deadlines for filing and payments, with a defined grace period to avoid late fees.

– Notifications and reminders from the GST portal to keep taxpayers informed about upcoming deadlines.

Self-Assessment and Fixed Sum Payment Methods Option to choose between self-assessment based on actual tax liability or a fixed sum method (35% of tax paid in the previous quarter) for the first two months.

Common Pitfalls in QRMP Submission

Many businesses, while appreciating the ease the QRMP scheme offers, often stumble upon certain common mistakes. Identifying these pitfalls in QRMP submission is the first step towards ensuring error-free filings.

  • Avoidable Errors in Invoice Management: One of the more frequent QRMP filing mistakes is incomplete invoice reporting. This error occurs when businesses fail to report all eligible invoices, which can lead to significant discrepancies in their tax filings and impact the Input Tax Credit (ITC) claims. Another notable error is the incorrect use of the Invoice Furnishing Facility (IFF). The IFF is designed to streamline the process of reporting B2B invoices. However, mismanaging this facility, either by underutilizing it or inputting incorrect data, can lead to inaccuracies in reported figures and subsequently in the ITC claims.
  • Misunderstanding Tax Payment Procedures: Another area where errors often occur is in the selection of the tax payment method. The QRMP scheme offers two methods – the Fixed Sum Method and the Self Assessment Method. Confusion between these two methods can lead to either underpayment or overpayment of taxes. Choosing the wrong method based on your business’s actual tax liability can complicate the tax payment process. Additionally, late payments are a common issue under QRMP. Delayed payments, even by a few days, can result in penalties, adding an unnecessary financial burden to the business.
  • Overlooking Reconciliation and Record-Keeping: A significant yet often overlooked aspect of QRMP filing is the need for regular reconciliation and accurate record-keeping. Failing to reconcile transaction records with filed returns can lead to avoidable errors in QRMP that may not be immediately apparent but can cause issues later, especially during audits. Accurate record-keeping is essential to ensure that all transactions are correctly reported and taxes are computed accurately.
  • Misinterpreting Eligibility and Opt-In Criteria: Businesses sometimes misinterpret their eligibility for the QRMP scheme or make errors when opting in or out of the scheme. This mistake can lead to compliance issues, as the business might continue filing under the standard scheme while being eligible for QRMP, or vice versa. It’s crucial to thoroughly understand the eligibility criteria and the process for opting in or out of the scheme to ensure compliance with GST regulations.
  • Inadequate Preparation for Quarterly Filings: Inadequate preparation for the quarterly filings is a common pitfall. Some businesses may not adequately prepare for the quarterly GSTR-1 and GSTR-3B filings, leading to a rush during the submission period. This rush often results in QRMP filing mistakes, which can be time-consuming and costly to rectify.
  • Neglecting Accurate ITC Claims: A crucial error often made in QRMP filing is the mismanagement of Input Tax Credit (ITC) claims. Businesses sometimes claim ITC inaccurately due to errors in their purchase records or by overlooking the necessary documentation required to substantiate these claims. This can lead to disputes with tax authorities and potential penalties.
  • Errors in GSTR-1 vs. IFF Reconciliation: Businesses must reconcile the invoices uploaded through the Invoice Furnishing Facility (IFF) with their GSTR-1 filings. Failing to do so can create mismatches in tax records, causing problems in ITC claims for both the supplier and the recipient. Accurate reconciliation ensures that the ITC claims are correct and reduces the risk of future compliance issues.
  • Misinterpretation of Tax Liability: Some businesses struggle with correctly interpreting their tax liabilities under the QRMP scheme. This includes misunderstandings about the taxability of certain transactions or incorrect calculation of tax dues. Such misinterpretations can lead to either underpayment or overpayment of taxes, both of which can be detrimental to the business.
  • Overlooking the Need for Regular Updates: The GST laws and guidelines are subject to periodic updates and changes. Businesses sometimes overlook these updates, which can result in non-compliance with the current laws. Staying updated with the latest GST notifications and circulars is critical for accurate QRMP filings.
  • Failure to Utilize Technological Tools: In today’s digital era, various technological tools are available to assist in GST compliance. Failing to utilize these tools, such as GST software for return filing and reconciliation, can lead to inefficiencies and errors in QRMP filing.
  • Lack of Awareness of Deadlines and Extensions: Sometimes businesses are not fully aware of the filing deadlines under the QRMP scheme or fail to take note of extensions provided by the government in certain situations. Missing these deadlines can result in late fees and penalties, adding to the compliance burden.

QRMP E-filing Steps: Navigating the GST Portal

E-filing under the QRMP scheme via the GST portal can be straightforward if done methodically. However, there are QRMP common pitfalls that businesses should be aware of to avoid errors. The following is a step-by-Step Guide for QRMP E-filing on the GST portal:

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  • Log In to GST Portal: Access the GST portal and log in using your credentials.
  • Navigate to Returns Dashboard: Select the ‘Returns’ option from the dashboard.
  • Choose the Appropriate Form: For QRMP filers, select GSTR-3B for quarterly filing and GSTR-1 if using the IFF for the first two months of each quarter.
  • Enter Required Details: Accurately fill in the details required in the forms. Ensure that all invoices, ITC claims, and tax payments are correctly entered.
  • Review Before Submission: Before submitting, review all entries to check for any errors or inconsistencies.
  • Final Submission: Once satisfied, submit the forms. Ensure that any due tax payments are completed before final submission.

Case Study: ABC Company Pvt. Ltd. and QRMP Challenges

Let’s consider a scenario involving ABC Company Pvt. Ltd., a small business opted into the QRMP scheme. The company faced several challenges that are common among businesses opting for QRMP:

  • Inadequate Reconciliation: ABC Company failed to properly reconcile their IFF uploads with GSTR-1 filings. This resulted in discrepancies in their ITC claims, leading to a notice from the GST authorities.
  • Tax Liability Misinterpretation: The company misunderstood the taxability of certain export transactions, leading to an underpayment of taxes. This error was flagged during an audit, resulting in penalties.
  • Amendment Errors: ABC Company made errors in amending invoices in GSTR-1, leading to incorrect tax liability in subsequent quarters.
  • Overlooking Updates: The company missed critical updates to the GST regulations, leading to non-compliance in certain aspects of their filings.

This case study of ABC Company Pvt. Ltd. highlights the importance of diligent record-keeping, staying updated on GST laws, and the need for accurate reconciliation and interpretation of tax liabilities in QRMP filings. Regular monitoring and utilizing technological tools can significantly reduce such QRMP filing mistakes, ensuring smoother compliance under the QRMP scheme.

Also Read: Tax Payments Under The QRMP Scheme

Conclusion

Accurate QRMP filing is vital for businesses to maintain compliance under the GST regime. The key lies in keeping updated with GST guidelines, maintaining precise records, and effectively using available technological tools for filing and reconciliation. Regular review of transactions and filed returns is essential to prevent discrepancies. When uncertainties arise, seeking advice from GST professionals can be invaluable. By adopting these practices, businesses can streamline their QRMP process, ensuring they meet all regulatory requirements efficiently. Remember, attention to detail and consistency are crucial in managing QRMP filings successfully, helping to avoid common errors and ensuring smooth operation of your business’s tax responsibilities.

Frequently Asked Questions (FAQs)

  • What are common QRMP filing errors to watch out for?

Common QRMP filing errors include incorrect invoice management, leading to discrepancies in tax filings. Failing to accurately report all eligible invoices, or mismanaging the Invoice Furnishing Facility (IFF), can result in incorrect Input Tax Credit (ITC) claims.

  • How can pitfalls in QRMP submission be avoided?

Avoid pitfalls in QRMP submission by maintaining meticulous invoice records and choosing the right tax payment method. Ensure timely and accurate use of the IFF and adhere strictly to the monthly tax payment deadlines.

  • What are some QRMP filing mistakes businesses often make?

Typical QRMP filing mistakes include misunderstanding tax liabilities and failing to reconcile GSTR-1 with IFF uploads. Businesses often overlook important details in tax calculation, leading to underpayment or overpayment of taxes.

  • What are avoidable errors in QRMP?

Avoidable errors in QRMP include late payments and neglecting regular reconciliation of records. Overlooking updates in GST laws and guidelines can also lead to filing inaccuracies, attracting penalties and interest.

  • What are some of the most common QRMP mistakes?

Some of the QRMP common pitfalls can be considered as incorrect application of the Fixed Sum Method and neglecting the Invoice Furnishing Facility. Misinterpreting tax liability and overlooking the need for regular updates are also frequent issues.

  • What mistakes should businesses steer clear of in QRMP filing?

In QRMP filing, businesses should steer clear of inaccuracies in ITC claims and incorrect invoice reporting. Mismanagement of tax payments and failing to comply with deadlines can lead to significant compliance issues.

  • How to ensure accuracy in QRMP e-filing?

To ensure accuracy in QRMP e-filing, it’s crucial to double-check all data entries and adhere to submission deadlines. Using reliable GST software for accurate tax calculations and record-keeping helps in avoiding mistakes to steer clear in QRMP filing.

  • What to check to prevent QRMP filing errors?

Prevent QRMP filing errors by regularly reconciling GSTR-1 with IFF entries and tracking tax payment deadlines. Ensuring accurate and timely submission of all required forms is key to avoiding penalties.

  • Why is proper IFF usage crucial in QRMP?

Proper IFF usage in QRMP is crucial for accurate B2B invoice reporting. It ensures that the recipient can claim ITC timely, and helps in maintaining consistency in tax records.

  • How does misinterpreting tax liability affect QRMP filing?

Misinterpreting tax liability in QRMP can lead to underpayment or overpayment of taxes, causing compliance issues. Regular review and understanding of tax obligations are essential to accurate QRMP filing.

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Swati Goyal

Swati Goyal is an experienced financial reporter, who writes on the Australian share market (ASX), as well as global equity movements and trends more broadly. She also covers commodities, currencies, bonds, and the private market space. As a business writer and financial analyst, Swati has also published on FX Empire, TipRanks, Inquisitr, and many more. Swati holds a Bachelor of Commerce. She previously worked as a research analyst and trader at Angel Broking and led an accounts team at Cox & Kings.

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